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An invoice number can be any string of numbers and letters. You can use different approaches to create an invoice number, such as: numbering your invoices sequentially, for example, INV00001, INV00002. starting with a unique customer code, for example, XER00001.

How to create an invoice number numbering your invoices sequentially, for example, INV00001, INV00002. starting with a unique customer code, for example, XER00001. including the date at the start of your invoice number, for example, 2023-01-001. combining the customer code and date, for example, XER-2023-01-001.

How to create an invoice: A step-by-step guide Brand your invoice. ... Add a professional header. ... Include invoice information. ... Include the dates. ... Description of goods/services delivered. ... Include tax details and highlight the total money owed. ... Include payment terms. ... Add explanatory notes with terms and conditions.

A simple way of formatting the date into an invoice number is 01012022 or 01-01-2022. After the date, a simple sequential invoice number such as 001 or 01 should follow. This variant can be done in many ways.

Regardless of the system you use, beginning with one and following a sequential order of numbers is the easiest way to keep track of invoices. For example, consider the invoice prefixes used earlier. Maintaining a sequential order helps companies avoid the confusion of duplicate invoice numbers.

Tax authorities require such invoice numbering structure in order to make sure that each unique transaction was invoiced only once, and to facilitate an audit trail.

How to structure and format your invoice Include branding in the header. ... List your contact details and company. ... Add all relevant dates. ... Include a breakdown of costs and totals. ... Set out how you want to be paid. ... Send your invoice with an accompanying email.