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For example, a corporation may index records based on client name, customer number, date, purchase order, or other critical characteristics that may be useful later. Indexing, in other words, develops a path to documents based on how a company's business processes operate and how its employees work.

Index records are stored in control intervals the same as data records, except that only one index record is stored in a control interval, and there is no free space between the record and the control information.

Records indexing is the process of setting up a way to find files and records quickly and effectively. The standard methods are card, strip, rotary, and book/page. Each indexing tool shows where records are located and any references to other documents.

An index is an ordered list of headings that points to relevant information in materials that are organized in a different order. For example, an index might be a book of all the names involved in a certain type of record for a certain year arranged alphabetically.

Easier Categorization: Records indexing makes it easier to group documents by categories. Grouping documents into two or more categories improves search time and makes life easier for everyone.

The double key method is the most effective indexing technique when done manually. Two individuals tag each scanned document using this method with the necessary indexing phrases by entering the information they see into the appropriate metadata fields for the file.

Types or Methods of Indexing office files Book Index. The other name of book index is page index and ordinary index. ... Vowel Index. There are many names beginning with same alphabet. ... Bound Book Index. ... Loose Leaf Index. ... Card Index or Vertical Card Index. ... Visible Card Index. ... Strip Index. ... Wheal Index.