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The Straight-Line Rent report adds the rent amounts for the entire lease term, and then divides the sum by the number of months in the lease term. The straight line rent is calculated at the beginning of the lease for the entire term of the lease agreement.

The straight-line concept is based on the idea that the usage of the rental arrangement is on a consistent basis over time; that is, the rented asset is used at about the same rate from month to month. To calculate straight-line rent, aggregate the total cost of all rent payments, and divide by the total contract term.

However, to calculate straight-line rent expense, you simply add up total cash rent paid and divide by the lease term in months. For example, if rent is $50,000 total for a 5 year lease and the first year is free, then you would pay the $50,000 over 4 years at $12,500 per month.

Under U.S. GAAP, rent in a company's financial statements should be recorded on a straight-line basis. To calculate monthly rent expense on a straight-line basis, you must first calculate the total cash paid for rent over the entire lease life and then divide by the number of months (i.e. 4 years = 48 months).

Calculating straight-line expense is incredibly straightforward! You just take the total amount of lease payments and divide it by the number of months of the lease term.

Calculating straight-line expense is incredibly straightforward! You just take the total amount of lease payments and divide it by the number of months of the lease term.

Lease agreements may include rent abatements, and/or escalations. However, the general theory of calculating the straight-line rent expense for a particular contract will remain constant: sum the total net lease payments and divide by the total number of periods in the lease.