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Create a drop-down list Select the cells that you want to contain the lists. On the ribbon, click DATA > Data Validation. In the dialog, set Allow to List. Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.

How to create an automatically extended or dynamic drop-down list In the Allow drop-down list, select List. In the Source box, enter the following formula: = OFFSET (<first cell>, 0, 0, COUNTA (<column>), 1) For this example:Make sure that the In-Cell Dropdown option is checked.

If you want to extend your data validation, follow these steps. Highlight where you want to extend it to. Make sure you have included cells with the data validation. Click on Data ? Data Validation. You will receive a message that says ? The selection contains some cells without Data Validation settings.Click on Yes.

There are limits to the number of items that will show in a data validation drop down list: The list can show up to show 32,767 items from a list on the worksheet. If you type the items into the data validation dialog box (a delimited list), the limit is 256 characters, including the separators.

How to copy Excel data validation rule to other cells Select the cell to which the validation rule applies and press Ctrl + C to copy it. Select other cells you want to validate.Right-click the selection, click Paste Special, and then select the Validation option.Click OK.

By default, a data validation drop-down list only shows 8 items in the list when clicking the drop-down arrow. So you need to drag the scroll bar down for viewing more values in the list.

By default, a data validation drop-down list only shows 8 items in the list when clicking the drop-down arrow. So you need to drag the scroll bar down for viewing more values in the list. Actually, you can show more than 8 lines in a drop-down list with the help of Combo box.