Distribute Invoice For Free

Distribution Set is a set of predefined distributions used to assign to a supplier site or invoice to build the distributions automatically, thus saving the data entry time and also minimizing the data entry mistakes.

Automatically Create Freight Distribution. If you enable this option, Payables checks the Create Freight Distribution check box in the Invoices window and automatically creates a single freight distribution using the Freight Amount and Freight Account you enter for an invoice.

Invoice Distribution is the process of distributing invoice amounts to various GL accounts. After distribution is complete, the invoice status may be changed to "Approved" in order to make the invoice available for export to an accounting system. Invoice Distribution is used only when Accounting Integration is enabled.

To create a Full Distribution Set: 1. In the Distribution Sets window, enter the Name and Description of the Distribution Set you are creating. 2. Enter the Account and Description for each distribution and enter the Percentage of the invoice amount that you want to distribute to the Account.

You can use a Distribution Set to automatically enter distributions for an invoice when you are not matching it to a purchase order. For example, you can create for an advertising supplier a Distribution Set that allocates advertising expense on an invoice to four advertising departments.

After you have made the final adjustments to an invoice, and it has been final printed, you can post it. When posting an invoice, the accounting period is set to the invoice date, unless that date is prior to the lock reconciliation date or after the end of the current accounting period.

The distributions you enter for an invoice allocate the total invoice amount to various expense or asset accounts. For example, you can distribute expenses from one office supply invoice to expense accounts for several departments. Payables uses distributions to create general ledger journal entries for invoices.