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Open the program you want to use to receive the fax. Wait for the fax line to ring. When the line rings, there should be a button that says ?answer fax.? Press it. The fax software will answer the line and receive the fax.

Handling PHI can be tricky, but luckily there are a few helpful methods and tips to securely send patient information. Never Leave Faxes Unattended on a Fax Machine.Switch to a cloud-based HIPAA compliant faxing service.Use HIPAA Fax Disclaimer.Keep an Audit Trail.Migrate to the Cloud.

How to Send a Fax Enter the document you want to fax into the document feeder.Dial the fax number for the receiving fax machine. Select Fax or Send to send the fax. After sending the fax, you should receive a confirmation page. Remove your documents.

Further HIPAA Violation Examples Impermissible disclosures of PHI. Improper disposal of PHI. Failure to conduct a risk analysis. Failure to manage risks to the confidentiality, integrity, and availability of PHI. Failure to implement safeguards to ensure the confidentiality, integrity, and availability of PHI.

Every time you send a fax document containing PHI, you are required by HIPAA to use a fax disclaimer with the approved statement warning against unauthorized access.

HIPAA-Compliant Fax Services: Our Top Picks iFax. iFax service uses secure transmission and stores faxes digitally on its secure cloud storage protected by 256-bit encryption.mFax. mFax offers reliable HIPAA online faxing for businesses and organizations in the medical field.FAXAGE.InterFAX.Concord Cloud Fax.eFax.

Press and hold the ?Ctrl? key as you click other names to add to the Message Recipients list for the fax. After you select all the recipients for the fax, click the ?To->? button to add them to the Message Recipients list box.