Dispose Email Record For Free

Personal papers are documentary materials belonging to an individual that are not used to conduct agency business. They relate solely to an individual's personal and private affairs or are used exclusively for that individual's convenience.

Records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or

The following sections will provide general guidance on the disposition of 4 types of records: Temporary records. Permanent records. Unscheduled records. Records on legal hold.

The reason is that both sender and recipient of e-mail messages have the responsibility to document their activities and those of their organizations. Both the sender and the recipient have to determine whether a particular e-mail message is a necessary part of that documentation.

Complete description of the records with volume and dates if known; (2) The office maintaining the records; (3) A statement of the exact circumstances surrounding. promptly and follow up in writing within five business days. (b) If records have allegedly been damaged.

Temporary Records may include notes and communication media, including correspondence. These documents are only considered records of short term administrative value. (Examples: drafts, notes, voice mail, text messages, and email messages).

Once recorded information is determined to be a federal record, agencies must then work with NARA to determine whether it is a permanent record, which means it has permanent value and should be maintained in perpetuity by the federal government, or if it is a temporary record, which means the document may be destroyed