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Steps for Starting a Document Control System Identify Documents. Identify all the documents that the document control system will handle. ... Establish Quality Standards. ... Name Your Documents. ... Create Revisions Procedures. ... Manage access. ... Establish Archiving Procedures. ... Creation. ... Review and Approval.

Examples of controlled documents include engineering drawings, industrial diagrams, operating procedures, contracts, and plans. The process of document control manages the revisions of documents insuring that only the latest version is available to its users.

A document control procedure regulates the methods by which documentation is created, stored, approved, updated, published, archived and disposed of. It highlights how these processes should be carried out with externally shared documents, as well as internal documentation.

Examples of controlled documentation in the company Most often they are: company policies, work procedures (typically describes processes, duties, obligations) manuals, product documentation, guidelines, datasheets, ISO documentation.

Simply put, a controlled document is a document that is subject to certain controls to ensure its accuracy and completeness. In order to be considered a controlled document, it must meet certain criteria, such as being approved by a designated authority and having a defined review and update schedule.

What is document management vs document control? Document management is about storing, sharing, and tracking documents to improve the efficiency of your operations. But document control is about marshalling the flow of knowledge and data in your organisation.

How to start a document control system Step 1: Identify documents and workflows. ... Step 2: Establish ownership and quality standards. ... Step 3: Name and classify documents. ... Step 4: Create revision protocols. ... Step 5: Manage security and access. ... Step 6: Classify and archive documents to ensure version control.