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Shorten ZIP Codes in Excel Select the entire column H. Press Ctrl+C. Excel copies the entire column to the Clipboard. Display the Home tab of the ribbon. Click the down-arrow under the Paste tool and choose Paste Special from the resulting choices. Excel displays the Paste Special dialog box. (See Figure 1.)

Format Cells to Display a Zip Code Format - YouTube YouTube Start of suggested clip End of suggested clip Eight oh five two six three and nine nine expect there's a dash in between there's no - here wellMoreEight oh five two six three and nine nine expect there's a dash in between there's no - here well the way to do that automatically is to change the cell format. So what we want to do is you want to

Since our caller works for the U.S. government, and ZIP codes are a government thing, I checked the US Printing Office style guide first. It recommends ZIP Code. Associated Press style is similar: ZIP codetwo words with ZIP in all capsbut it uses a lowercase C, and I was surprised it would deviate.

And under number choose special and then zip code and click OK you can see that all the zeros haveMoreAnd under number choose special and then zip code and click OK you can see that all the zeros have been restored.

Displaying Zip/Postal Codes in Excel Right-click the cell and select Format Cells... Then, go to the Number tab, select Special from the Category section and then select Zip Code from the Type section and hit OK.

Right-click in the field and select Update Field from the drop-down menu. You can also press F9 to update the field. Run the merge by selecting Edit Individual documents from the Mailings tab in the Ribbon and then click OK in the dialog box. In the merged document, the number should appear in the switch format.

Select the cell or range of cells that you want to format. , click the arrow, and then click More Number Formats. In the Format Cells dialog box, under Category, click Special. In the Type list, click Zip Code or Zip Code + 4.