Business Letter Insert Page Numbers For Free

The first step in creating a two-page or multi-page business letter is to ensure that your first page includes a professional letterhead.When sending a two-page letter on your own behalf, your letterhead should include your name, email address, phone number and any other contact information you wish to include.

This includes every page except the first page. You do not number the first page because it contains either your business's letterhead or your contact details. By convention, the letterhead of a business letter is the first printed item.

To Format a Multiple Page Letter Properly Place a header containing the recipient's name, date and page number on all subsequent pages one inch from page top. Go down three spaces or so from the page header on page two (or any other continuation sheet) and then continue your letter from the previous page.

Second sheet letterhead typically contains the company logo at the bottom of the page. It may also include other elements the company wants to put in there (like the locations of other company offices). Letterhead is usually professionally preprinted with the elements I identified above.

On the Insert tab, click the Page Number icon, and then click Page Number. Select a location, and then pick an alignment style. Word automatically numbers every page, except designated title pages. To change the numbering style, select Format and then choose the formatting you want to use.

Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver's name and address), a salutation, body paragraphs, and a closing. However, there are several ways to format this information.

Use plain (non-letterhead) paper of quality equivalent to that of the letterhead stationery for the second page. It should have a header with the recipient's name, the page number, and the date. Place the header in the upper left-hand corner or across the page.