Business Letter Delete Surname Field For Free

Use "To Whom It May Concern," if you're unsure specifically whom you're addressing. Use the formal salutation Dear Mr./Ms./Dr. Last Name, if you do not know the recipient. Use Dear First Name, only if you have an informal relationship with the recipient.

The salutation (or greeting) in a business letter is always formal. It often begins with Dear {Person's name}. Once again, be sure to include the person's title if you know it (such as Ms., Mrs., Mr., or Dr). If you're unsure about the person's title or gender then just use their first name.

Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver's name and address), a salutation, body paragraphs, and a closing. However, there are several ways to format this information.

Business Letter FormatsFull Block Form.Indented Paragraphs Form.Blocked Paragraphs Form.Simplified Style Form.

Optional elements for business lettersAttention line. If your letter is addressed to a company, you may include an attention line to indicate the intended recipient of your letter (e.g., CEO, chief financial officer, marketing director).Subject or reference line.Typist's initials.Enclosures.Courtesy copies.

Unknown Recipient: There are two traditionally acceptable salutations when you are writing a business letter to an unknown recipient. To whom it may concern or Dear Sir or Madam show respect to anyone who is the intended reader.

Parts of a Business LetterThe Heading. The heading contains the return address with the date on the last line.Recipient's Address. This is the address you are sending your letter to.The Salutation.The Body.The Complimentary Close.The Signature Line.Enclosures.