Adjust Zip Code Text For Free

StepsSelect the cell or range of cells that you want to format.Press Ctrl+1 to load the Format Cells dialog.Select the Number tab, then in the Category list, click Custom and then, in the Type box, type the number format, such as 000-00-0000 for a social security number code, or 00000 for a five-digit postal code.

The most complete ZIP Code is a nine-digit number consisting of five digits, a hyphen, and four digits, which the USPS describes by its trademark ZIP+4. The correct format for a numeric ZIP+4 code is five digits, a hyphen, and four digits.

Both, Dictionary.com and Merriam-Webster list zip-code as a verb, and they keep it all lowercase and use a hyphen. It means to mark something with a ZIP code, as in "Be sure to zip-code that letter."

At this point you have the first five digits of the ZIP Code in the original column and the last four digits (if any) in the previously empty column to the right. You can delete the column containing the four digits, if desired. All you need to do is select the cells containing the ZIP Codes, and then run the macro.

Shortening ZIP CodesCopy this formula into all the appropriate cells of column H.Select the entire column H.Press Ctrl+C.Display the Paste Special dialog box by choosing Paste Special from the Edit menu.Make sure the Values radio button is selected.Click on OK.Delete column G.Jan 7, 2021

Include leading characters in postal codesSelect the cell or range of cells that you want to format.On the Home tab, click the Dialog Box Launcher.In the Category box, click Custom.In the Type list, type 0 followed by the postal code format that you want to use.

There are tricks to keeping or showing leading zeros in zip codes and to shortening zip codes to five digits....Shorten to Five DigitsInsert a new column to the right of your current zip code column.Type or copy and paste =LEFT(C2,5) , replacing C2 with your cell's identifier.Drag the formula down the rest of your column.