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How to use the Covey Time Management Matrix List the tasks you need to complete. ... Include deadlines. ... Identify the most urgent tasks. ... Organize by importance. ... Place tasks in the correct quadrant. ... Assess your productivity.

Quadrant 3: Urgent but Not Important These could include, Useless phone calls, interruptions, some emails that you shouldn't be responding too, meetings that don't achieve anything. These tasks tend to hijack your time away from the important matters of your day.

Examples of quadrant 2 activities include: education, diet and exercise, goal planning, time management, and taking time to invest in relationships.

Quadrant 2: Not Urgent yet Important This is the Quadrant of Quality, the idea of this quadrant is to make your life easier and more enjoyable in the long run. To move forward, you need to spend time in nonproductive areas like planning, prevention and preparing for what life can throw at you.

This quadrant represents activities that are important, but because they are NOT URGENT, they are easy to put on the back burner for ?when I have time.? In order to focus on these activities, one must be PROACTIVE. Here are examples of activities that fall into quadrant 2: preparation/planning. prevention.

Examples of quadrant 2 activities include: education, diet and exercise, goal planning, time management, and taking time to invest in relationships. People in this quadrant feel like they are making progress in life and that they are making a difference. Quadrant 3: Urgent-Not Important (The Yes Man).

Here's how to create a priority matrix: Draw a grid with four quadrants. Label the quadrants ?urgent and important,? ?important but not urgent,? ?not important but urgent,? and ?not important and not urgent.? 2. Plot each of your tasks on the grid.