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E Information (PII) in paper and electronic form during your everyday work activities. DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. What is PII? PII is any information that permits the identity of an individual to be directly or indirectly inferred, including any information which is linked or linkable to an individual. Some PII is not sensitive, such as that.
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Foia FAQ
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To protect personally identifiable information: Identify What PII You Collect and Where It Is Stored. ... Identify What Compliance Regulations You Must Follow. ... Perform a Personally Identifiable Information Risk Assessment. ... Securely Delete Personally Identifiable Information That's Not Necessary to Business.
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To prevent PII identity theft, individuals and organizations should take steps to protect sensitive information, such as employing strong cybersecurity practices, using encryption, implementing access controls, and educating themselves and their employees about security best practices.
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Secure Sensitive PII in a locked desk drawer, file cabinet, or similar locked enclosure when not in use. When using Sensitive PII, keep it in an area where access is controlled and limited to persons with an official need to know. Avoid faxing Sensitive PII, if at all possible.
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Best Practices to Protect PII: In-Person Use private spaces when providing application and enrollment assistance. Secure hard-copy consumer consent forms in a locked location. Don't leave files or documents containing PII or tax return information unsecured and unattended. Restrict access to PII.
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Examples of personally identifiable information (PII) include : Social security number (SSN), passport number, driver's license number, taxpayer identification number, patient identification number, and financial account or credit card number.
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So here's a list of suggested actions to be sure you keep personally identifiable information (PII) safe. Don't email documents with PII. ... Consider using a service like PayPal for online purchases, instead of allowing various vendors access to your credit card or debit card information. Review your passwords.
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Protecting your PII protects your identity and privacy 1) Use a complete security platform that can also protect your privacy. 2) Use a VPN. 3) Keep a close grip on your Social Security Number. 4) Protect your files. 5) Steer clear of those internet “quizzes” 6) Be on the lookout for phishing attacks.
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