Get THESE MINUTES ARE NOT OFFICIAL

Roberts Rules of Order -- 3.2 Meeting Minutes. What to Include: Robert's Rules of Order, a manual for running nonprofit organizations, explains that minutes are a record of what was done at the meeting, not what was said. At a minimum, minutes should include: Name and kind of meeting.

2. What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.

Whenever an error is mentioned, it is noted in the minutes of the current meeting. pen and placing the correction in the margin. All corrections must be initialed and dated. Corrections to the minutes can be made years later by means of a motion to amend something previously adopted.

Taking meeting minutes during the meeting 1 Date and time of the meeting. ... 2 Names of the participants. ... 3 Purpose of the meeting. ... 4 Agenda items and topics discussed. ... 5 Key decisions and action items. ... 6 Next meeting date and place. ... 7 Documents to be included in the report.

Meeting minutes are the official summary of what happened during a meeting. They serve as an outline, a written record for anyone unable to attend, and to use for future reference. Minutes document what happened and what decisions were made.

Minutes are also a good way to keep executives and non-executives accountable for key decisions and actions from the meeting. Should inaccurate minutes be taken, this could also result in a disagreement about what occurred during the meeting and subsequent confusion.

A governing body must disclose draft memoranda or minutes even if the minutes are not finalized or approved. The body may indicate on the copy that the minutes are in draft form or are "subject to approval."

Minutes do not become an official record of a meeting until they have been approved. Since a number of draft minutes may be floating around, only the Secretary's approved version of the minutes serve as the official record of the meeting to which they pertain.