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The 4 Ds are: Do, Defer (Delay), Delegate, and Delete (Drop). Placing a task or project into one of these categories helps you manage your limited time more effectively and stay focused on what matters most to you.

But it can feel overwhelming and impact our productivity and mental health. Whether it's the sheer volume of email we receive, the expectation of constant contact and response or the desire to get it “just right” before we hit send, there are many reasons that email can feel exhausting and overwhelming.

0:00 0:39 How to check email on your phone - YouTube YouTube Start of suggested clip End of suggested clip And your phone's browser. And login. You can view unread emails or respond to emails right from hereMoreAnd your phone's browser. And login. You can view unread emails or respond to emails right from here to. Now you can check email wherever you are as long as you have your phone.

It's called the 4D's. The 4D method gives you four options of how you will handle an email: delete it, do it, delegate it, or defer it. The goal of the 4D method is to increase our email productivity by keeping the inbox organized and tidy.

It is all thanks to the simple principles of the 321zero system: Check your inbox three times a day. Take 21 minutes to clear it to zero. Ignore your inbox at all other times.

Touch emails only once (and use the "Five D's") Dalton suggests taking action as soon as you open up a message by considering the 5 D's: do, delegate, delete, defer, and designate.

Email management involves organizing and decluttering the steady stream of emails entering your inbox. It can also teach you how to manage spam or junk emails that become a hassle when you're working. If you're working for a business, email management is more than just decluttering; it becomes a job itself.

To gain control of your inbox, start by checking and processing email only at certain times during the day. If you're concerned about the delayed response, let people know that you don't check your email constantly. Also, try to keep your inbox as clear as possible.

To gain control of your inbox, start by checking and processing email only at certain times during the day. If you're concerned about the delayed response, let people know that you don't check your email constantly. Also, try to keep your inbox as clear as possible.