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Evidence Submission Form DCJS Use Only Case NO. Submitted By (Agency) Address Victim or Place Address Crime Date of Crime Case # Incident Submitted By Title/Name (PRINT) Signature Date Telephone #/Extension.

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How to fill out the Evidence Submission Form online

Filling out the Evidence Submission Form is an essential process in documenting crime evidence. This guide provides step-by-step instructions to ensure you can complete the form accurately and efficiently online.

Follow the steps to successfully complete your Evidence Submission Form.

  1. Click ‘Get Form’ button to obtain the Evidence Submission Form and open it for editing.
  2. Begin by inputting the case number in the designated ‘Case NO.’ field at the top of the form.
  3. Fill out the ‘Submitted By (Agency)’ section with the name of the agency submitting the evidence and the address below it.
  4. Provide the address of the victim or the location of the crime in the respective section.
  5. Document the type of crime and the date it occurred in the ‘Crime’ and ‘Date of Crime’ fields respectively.
  6. In the ‘Case #’ section, enter the specific case number assigned to this evidence.
  7. Complete the ‘Incident’ field with a brief description of the incident related to the evidence.
  8. Fill in the ‘Submitted By’ section with your printed name, title, and provide your signature along with the date.
  9. Enter your telephone number, extension, and email address for further correspondence.
  10. For the evidence details, provide an ‘Evidence ID,’ ‘Type of Surface or Description of Object,’ and the ‘Color of Powder or Chemical Type’ used.
  11. Indicate whether eliminations fingerprints have been taken by checking ‘YES’ or ‘NO’.
  12. If applicable, document additional evidence by repeating the sections for further evidence IDs.
  13. Provide information on persons of interest if known, including their names, ages, and other identifiers.
  14. Once all sections are complete, review the form for accuracy.
  15. You can then save changes, download, print, or share the completed form as needed.

Submit your form online to ensure accurate documentation of evidence.

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The process of documenting and preparing a collected item of evidence from collection in the field through transfer of custody to the evidence management unit.

It is vital that the evidence is appropriately packed to avoid damage during transport and must be preferably sealed in tamper-evident/resistant bags or with tamper-evident tapes. A separate chain of custody form must accompany different evidence bags.

Proper evidence handling is necessary to ensure the preservation of the evidence, the integrity of analytical results, and the admissibility of the evidence in a court of law.

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