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Make time for discovery. Always show confidence. Lead with a conversation. Ask for the appointment. Use appointment scheduling technology. Follow up to prevent no-shows.

Use the company letterhead to write the letter. Add the date and four spaces down, add the employee-to-be or recipient's details. Two spaces down, add the salutation. State the purpose in a warm tone, as you would welcome guests to the house.

Dear (insert boss name here), I am writing to request a meeting appointment with you at your earliest convenience. I would like to discuss (insert issues here). I know you are very busy, but I would very much appreciate you taking the time to meet with me.

Introduction Start your email with introducing yourself if necessary especially if you are sending the request on behalf of your manager. State the reason for the meeting. Check for their availability. Propose a location for the meeting.

Asking for an appointment I would like to arrange an appointment to discuss2026. Please would you indicate a suitable time and place to meet? Would it be possible to meet on (date) at your / our offices to discuss2026? Can we meet (up) to talk about2026?

Offer value to the invitee. Explain the context of the meeting clearly or even include a brief agenda. Ask for a particular amount of time (like 15-20 minutes)

Write a clear subject line. A subject line should be concise, clear and include an interesting or personal detail to engage the recipient. Use a salutation. Introduce yourself (if necessary) Explain why you want to meet. Be flexible about time and place. Request a reply or confirmation. Send a reminder.

Dear name of client, I'm your name, and I work in your position at your company. We're specialists in detail activities. Given that you're a leading role of prospect's company within our niche, I believe a collaboration would be in both our interests.

Client Appointment

Description Proposed Client

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