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Sample Unsatisfactory Conditions FAQ

Type your full name, left justified, at the top of the page. Skip two lines, and write the contact information for your property manager, landlord or housing authority, using the format of Step 1. Skip two lines, and write "RE: housing appeal." Skip another two lines, and write "DATE:" followed by the date.

Be clear and concise. State exactly what you want done and how long you're willing to wait for a response. Don't write an angry, sarcastic, or threatening letter. Include copies of relevant documents, like receipts, work orders, and warranties. Include your name and contact information.

Respected Sir/ Madam, My name is _________ (Name) and I am a resident of flat number/ house number __________ (flat number/ house number) of _________ (Wing/ Tower/ Block Mention). I am writing this letter in order to bring into your kind knowledge the condition of __________ (Parking/ Corridor/ Plants Mention).

I am not comfortable with2026 This situation is disappointing to me because2026 I am dissatisfied with2026 I find ____ unacceptable/below our standards2026

I wish to complain about ____ (name of product or service, with serial number or account number) that I purchased on ____ (date and location of transaction). I am complaining because ____ (the reason you are dissatisfied). To resolve this problem I would like you to ____ (what you want the business to do).

Be professional. Use professional letterhead and be sure to sign in ink. Express your dissatisfaction clearly, with facts, dates, and details (including copies of receipts and so on) to help substantiate your claim. Be sincere. Be prompt. Don't expect compensation every time.

Write down what you are complaining about exactly. Include the necessary supporting factors such as your account of what happened, verbal exchanges, and even documents and records if applicable. Express what action you want taken in relation to the complaint that you have made. End in a positive and genial tone.

Be Direct. Be direct and to the point. What You Expect. After stating the incident, it's time to state what you wish to have done about it. Positive Tone. Include Attachments. Contact Information. Send it Certified Mail.

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