Waiver of 1st Meeting of Stockholders - Corporate Resolutions

The waiver of notice of annual meeting is the form needed to document that all stockholders agree to actions in a held meeting without notice.

In general, however, most corporations are required to have at least one shareholders' meeting per year. Corporations are also required to prepare and retain minutes of these meeting. There is often a legally based recordkeeping requirement for meeting minutes, but the exact length of time will vary by state.

All states require corporations to take and distribute minutes of meetings, and all states require that boards of directors keep meeting minutes. But there are no specific rules about what to include in board meeting minutes and how to take these minutes.

Taking Meeting Notes. Type Meeting Notes - Type up a full version of the meeting minutes. Circulate a Draft - Follow your corporation's policy about who must review the draft notes. Distribute Minutes to Board - Usually in advance of the next meeting.

A waiver of notice is an agreement that allows people to conduct certain legal procedures without giving formal notification that he or she is going to do so.

A resolution is written documentation describing an action authorized by the board of directors of a corporation. The minutes are a written document that describes items discussed by the directors during a board meeting, including actions taken and resolutions passed.

If you run an S corporation, you are not required by law to keep meeting minutes. However, they can be a good way to record the progress your company makes toward meeting corporate objectives. Minutes can also be useful as a legal record of corporate activities in the event of a lawsuit or tax audit.

Taking Meeting Notes. Type Meeting Notes - Type up a full version of the meeting minutes. Circulate a Draft - Follow your corporation's policy about who must review the draft notes. Distribute Minutes to Board - Usually in advance of the next meeting.