Annual Minutes for an Oregon Professional Corporation

A business should keep its minutes for at least seven years, and make them available to members of the corporation (e.g., shareholders, directors, and officers) who make a reasonable request to review them. There is no requirement to file annual stockholder meeting minutes with the state or other government agency.

If you run an S corporation, you are not required by law to keep meeting minutes. However, they can be a good way to record the progress your company makes toward meeting corporate objectives. Minutes can also be useful as a legal record of corporate activities in the event of a lawsuit or tax audit.

An entity is defined as something that exists as a particular and discrete unit . In terms of identity management, an entity is the logical relationship between two or more records.An entity is also called a linkage set . There can be an unlimited number of records in an entity or linkage set.

Basic Corporate Information. The bylaws should include your corporation's formal name and the address of its main place of business. Board of Directors. Officers. Shareholders. Committees. Meetings. Conflicts of Interest. Amendment.

Unlike corporations, limited liability companies (LLCs) are not required by state law to hold meetings or record minutes of the meetings they do hold. Though they are not required by law, it is helpful for LLCs to keep minutes to help protect their business. Thus, many LLCs self-impose meeting and minute requirements.

Every corporation must have a President, Secretary and Treasurer/Chief Financial Officer. Any other officers (such as Vice-President or Chief Operating Officer) are optional. One person may hold every office.The same person can be a shareholder, director and officer of a corporation.

Basic Corporate Information. The bylaws should include your corporation's formal name and the address of its main place of business. Board of Directors. Officers. Shareholders. Committees. Meetings. Conflicts of Interest. Amendment.

Not only are corporations required provincially and federally to maintain certain records, but they are also required by law to keep them up to date. When a business is incorporated, no matter how large or small it is, an annual shareholder meeting must be held and documented in the corporate minute book.