Montana Minutes for Organizational Meeting

Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.

A corporation's organizational meeting is meant to be the initial meeting of the owners of the corporation and management. Typically, the items on the meeting agenda include: The appointment of corporate officers. The acquisition of a minute book to record meeting minutes and actions. The approval of Corporate Bylaws.

Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.

Organization name. Date of meeting. Time the meeting was called to order. Board members present. Name of the presiding officer. Absent board members. Note whether the session meets quorum. Guests and organizational staff present.

Date, time, and location. Minutes should include this basic information about when and where the meeting was held and how long it lasted. Creator. List of persons present. Topics list. Voting record. Review and approval.

Identify what the meeting is about. Use the agenda to format the minutes. Where possible, the notetaker should not be a participant. Writing minutes is not the same as transcribing. Attach any documentation given out at the meeting. Type up minutes as soon as possible. Proofing. Record meetings if possible.

The meeting title. Attendee names. The time and date. Any outstanding business from the previous meeting (if necessary) The agenda. Key points discussed during the meeting. Any decisions made during the meeting. Action items (along with assignees for each)

Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.

Step 1: Name of Participants. It is first important to write the name of the participants those who are present in the meeting and those who are absent in the meeting. Step 2: Agenda items. Step 3: Important Date. Step 4: Actions. step 5: Important Points.