New Jersey Sample Transmittal Letter to Secretary of State's Office to File Articles of Incorporation
About this form
This Sample Transmittal Letter is designed to accompany the Articles of Incorporation when filing with the Secretary of State's Office. It serves as a cover sheet that ensures all necessary documents and fees are included in the submission. Unlike other forms, this letter specifically focuses on communicating with the state office to confirm proper filing of corporate documents.
Form components explained
- Recipient information, including the Secretary of State's Office address
- Subject line indicating the purpose of the mailing (e.g., NJ-REG)
- Instructions regarding the enclosed Articles of Incorporation and any applicable fees
- A request for a filed copy of the documents
- Signature and contact information of the sender
When to use this document
You should use this transmittal letter when you are submitting Articles of Incorporation to the Secretary of State's Office. This includes instances where you are establishing a new corporation in your state and is especially important for ensuring that your documents comply with state requirements.
Intended users of this form
- Business owners looking to incorporate a new business
- Entrepreneurs filing Articles of Incorporation for their startups
- Registered agents or legal representatives handling corporate filings
How to complete this form
- Write the recipient's address at the top of the letter.
- Include the subject line stating "NJ-REG" for clear identification.
- Clearly state that you are enclosing the Articles of Incorporation and fees.
- Request a filed copy of the Articles of Incorporation to be sent back.
- Sign the letter and add your contact information below the signature.
Is notarization required?
In most cases, this form does not require notarization. However, some jurisdictions or signing circumstances might. US Legal Forms offers online notarization powered by Notarize, accessible 24/7 for a quick, remote process.
Common mistakes
- Failing to include the proper fees with the submission.
- Omitting necessary documents like the Articles of Incorporation.
- Not providing a return address for the filed copy.
- Using incorrect or outdated recipient information.
Benefits of completing this form online
- Convenient access to legal forms that are up-to-date and drafted by licensed attorneys.
- Editable templates that allow you to customize the details of your letter easily.
- Fast and efficient download to expedite your filing process.
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FAQ
If you want to structure your business as a corporation, one of the first formal steps you'll need to take is to file a special document with a particular state office. In most states, the document is known as the articles of incorporation, and in most states it needs to be filed with the Secretary of State.
Sole proprietors and single member LLCs do not file a business Income Tax return. They are treated as individuals for Income Tax purposes, and must file an NJ-1040 or NJ-1040NR return to report and remit any net profit earned from the business.
What Is a Certificate of Formation in NJ? A certificate of formation NJ must be filed in the public record for certain businesses to be authorized to transact business in the state. Legal entities required to file this certificate of formation include: Corporations. Limited Partnerships.
2611 Domestic corporations (New Jersey corporations) must submit a certified copy of the Certificate of Formation or incorporation, issued by the Division of Revenue in the New Jersey Department of the Treasury. To obtain the certificate, call (609) 292-9292 or (609) 292-1730 or log onto www.nj.gov/njbgs.
Send your paperwork to NJ Division of Revenue, Corporate Filing Unit, PO Box 308, Trenton, NJ 08646. You can also submit the paperwork overnight. However, send it to the following address: NJ Division of Revenue, Corporate Filing Unit, 33 West State St., 5th Floor, Trenton, NJ 08608.
The state filing fee for New Jersey incorporation is $125.00. incorporate.com will handle all filing requirements and provide you with the total cost to get your business up and running in New Jersey.
Corp. Ltd. Inc. Co.
The name of your corporation. your corporation's principal place of business. the name and address of your corporation's registered agent. a statement of the corporation's purpose. the corporation's duration. information about the number of shares and classes of stock the corporation is authorized to issue.
Choose a corporate name. File Certificate of Formation. Appoint a registered agent. Prepare corporate bylaws. Appoint directors and hold first board meeting. Issue stock. File annual report requirements. Comply with other tax and regulatory requirements.
