Minutes Of Organizational Meeting

Minutes shall be written in third person and past tense. Resolutions shall however be written in present tense. Minutes need not be an exact transcript of the proceedings at the Meeting.

A corporation's organizational meeting is meant to be the initial meeting of the owners of the corporation and management. Typically, the items on the meeting agenda include: The appointment of corporate officers. The acquisition of a minute book to record meeting minutes and actions. The approval of Corporate Bylaws.

Prepare corporate minutes. Notes kept at each shareholder and board meeting held by a corporation provide a written record of what occurred at the meeting. Approve corporate minutes. File the minutes with internal corporate records. In limited circumstances, file the corporate minutes with the state.

Date, time, and location. Minutes should include this basic information about when and where the meeting was held and how long it lasted. Creator. List of persons present. Topics list. Voting record. Review and approval.

Note the subject of the discussion. Include the name of the person who led the discussion. Include motions. Note voting outcomes. Include any decisions made.

Organizational meetings are held to appoint officers, elect or appoint directors, issue shares in the corporation, approve bylaws, setup minute books, appoint or waive the appointment of auditors, set up bank accounts, etc.

Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.

Your corporate records book should contain: stock certificate stubs or a share transfer. ledger showing the names and addresses of your shareholders, as well as the number. and types of shares owned by each. Minutes of annual and special meetings of directors or shareholders, if any, and.