Colorado Annual Minutes

Note the subject of the discussion. Include the name of the person who led the discussion. Include motions. Note voting outcomes. Include any decisions made.

Prepare corporate minutes. Notes kept at each shareholder and board meeting held by a corporation provide a written record of what occurred at the meeting. Approve corporate minutes. File the minutes with internal corporate records. In limited circumstances, file the corporate minutes with the state.

Single member LLCs should have meeting minutes for any actions that its operating agreement calls for a vote. Often this includes decisions to add new members to the company, merge with another company or dissolve the company.

Taking Meeting Notes. Type Meeting Notes - Type up a full version of the meeting minutes. Circulate a Draft - Follow your corporation's policy about who must review the draft notes. Distribute Minutes to Board - Usually in advance of the next meeting.

Annual meeting minutes for corporations are one of the important business compliance requirements that keep a company's corporate veil (legal and financial separation of a business and its owners) intact.

Date, time, and location. Minutes should include this basic information about when and where the meeting was held and how long it lasted. Creator. List of persons present. Topics list. Voting record. Review and approval.

Even though states do not legally require LLCs to submit meeting minutes, holding annual meetings and keeping a record of what was discussed demonstrate that an entity is abiding by its business compliance formalities.

Use a template. Check off attendees as they arrive. Do introductions or circulate an attendance list. Record motions, actions, and decisions as they occur. Ask for clarification as necessary. Write clear, brief notes-not full sentences or verbatim wording.